About INSPIRE:

Founded in 1986 as a family-owned business, INSPIRE has grown into a global leader in event organization, producing over 2,500 events annually across the United States, Mexico, and the Dominican Republic.

At INSPIRE, we understand that the success of live events in the hospitality industry is driven by more than just technology—it’s about the people behind it. We take pride in offering our employees opportunities for growth through career development and succession planning, while fostering a culture focused on customer satisfaction, innovation, and teamwork.

Specializing in live events, we provide cutting-edge audio-visual solutions that elevate conferences, meetings, and events within the hospitality space. Our skilled technicians and creative professionals work closely with clients to ensure seamless execution and memorable experiences. By offering personalized, professional service, we build lasting relationships and deliver exceptional results every time.

We are seeking a Procurement Coordinator to join our team at our Corporate Office in Irving, TX.

What Will You Be Doing?

• Complete receipt of invoice process for received inventory and fixed asset items.

• Process fixed assets received into module and generate depreciation schedules.

• Review open purchase orders for both inventory and fixed assets.

• Research open orders with the Procurement team to ensure receipts are completed in a timely manner.

• Process fixed asset transfers and disposals.

• Research, locate and attach invoices to open purchase orders.

• Follow-up with vendors as need to request outstanding invoices.

• Matching up aging reports for vendors and making sure all the Mastercard statements are reconciled.

• Submit remittance statements to vendors for prepaid orders.

• Communicating via email and phone calls with vendors and working with accounts receivable teams.

• Will be communicating in-person with the shipping and receiving teams that are located within the adjoining warehouse.

• Using inventory and financial software along with Microsoft Excel and other Office products to perform daily functions.

• Closing things out daily so everything is updated and closed out in real time.

What Do You Need?

• 2-3 years of accounts payable experience will be given preference.

• Experience communicating and working with vendors and their accounts receivable teams.

• Experience navigating Microsoft Excel to run reports, performing reconciliation, creating and using pivot tables and using VLOOKUP functions.

• Must be a self-starter and have a proactive mentality and be comfortable working in a fast-paced environment.

• Experience working with inventory management, financial software and Microsoft Office Suite will be given preference.

• Able to come into the office at our Irving, TX Corporate location 5 days a week.

What Do You Get?

• Competitive salary

• Opportunities for career advancement

• Comprehensive medical, dental, and vision coverage

• Life insurance, disability coverage, paid time off, holidays, and additional voluntary benefits for full-time employees.

• Competitive 401K matching program.

If you’re passionate about delivering exceptional service and working in a dynamic, collaborative environment, we encourage you to apply!